Herrling Clark Law Firm Ltd.
When Your Future is at Stake

Are there charges for getting copies of my medical records?

Almost always, yes.

Health care providers must abide by the “Schedule of Health Care Provider Records Fees” if they choose to charge a patient, or a person authorized by the patient, for copies of the patient’s medical records.

Pursuant to section 146.83(3f)(c)2., each July 1, the Department of Health Services is required to adjust the dollar amounts specified under section 146.83(3f)(b) that a health care provider may charge for providing copies of a patient’s health care records.

The statutes also provide that a health care provider may not charge a patient or a person authorized by the patient more than 25% of the applicable fee for providing one set of copies of a patient's health care records if the patient is eligible for medical assistance. A health care provider may require that a patient or person authorized by the patient provide proof that the patient is eligible for medical assistance before providing copies at a reduced charge. However, a health care provider may charge 100 percent of the applicable fees if a second or additional set of copies of patient health care records is requested by a patient who is eligible for medical assistance. This “reduced fee exception” does not apply if the health care provider is the Department of Health Services or the Department of Corrections.

 

% difference from Dec 2016 to Dec 2017

Previous charges 2017

Adjustment for CPI% increase

 

 

New Charges 2018

 

 

 

2.10%

 

 

 

Paper Copies (per pg)

 

 

 

 

First 25 pages

 

$1.10

$.02

$1.12

Pages 26 to 50

 

$.82

$.02

$.84

Pages 51 to 100

 

$.54

$.01

$.55

Pages 101 and  up

 

$.32

$.01

$.33

 

 

 

 

 

Microfiche or Microfilm (per pg)

 

$1.62

$.03

$1.65

 

 

 

 

 

Print of an X-ray (per image)

 

$10.84

$.23

$11.07

 

 

 

 

 

If the requestor is not the patient or a person authorized by the patient

 

 

Certification of Copies

 

$8.69

$.18

$8.87

Retrieval Fee

 

$21.73

$.46

$22.19

 

 

 

 

 

Actual Shipping Costs and Any Applicable Taxes

 

** Fee Schedule can be found in the 2018 Wisconsin Administrative Register No. 715A1 as a Public Notice issued on July 2, 2018


 

Appleton Office
800 North Lynndale Drive
Appleton, WI
54914-3017
(920) 739-7366
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Green Bay Office
2740 South Oneida Street
Green Bay, WI
54304-5751
(920) 468-7366
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New London Office
105 East Waupaca Street
New London, WI
54961-1227
(920) 982-9652
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Oshkosh Office
510 North Koeller Street
Oshkosh, WI
54902
(920) 385-0616
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  • Wisconsin Association for Justice
  • State Bar of Wisconsin
  • American Bar Association
  • American Association for Justice
Herrling Clark Law Firm Ltd. is located in Appleton, Wisconsin, and serves clients in Fox Valley, Outagamie County, Brown County, Door County, Kewaunee County, Manitowoc County, Sheboygan County, Fond du Lac County, Calumet County, Winnebago County, including Appleton, New London, Clintonville, Neenah, Oshkosh, DePere, Fond du Lac, Sheboygan, Manitowoc, Kewaunee, Sturgeon Bay, Marinette, Neenah, Chilton, Menasha, Shawano, Waupaca, Wausau, and Green Bay, Wisconsin.
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